Although we live in a largely digital world, we still receive a lot of paper documents. Some are important and must be properly preserved for several years. Keeping the hard copy is sometimes even mandatory. Having a digital copy, on the other hand, can be very helpful.

We can then easily transfer them to whoever is interested, if necessary. To do this, you must digitize them. If the operation is easy with a multifunctional printer, a simple smartphone , iOS or Android , can be enough for those who do not have the said printer.

How to Scan a Document with Your iPhone or iPad

If you have an iPhone or iPad, you have several options for scanning your documents with your camera, but let's focus on the Files app. This method is preferred because the document is saved in files, which simplifies its editing and sharing with a computer or any other device.

  1. To get started, open the Files app.
  2. Tap the menu icon with the three small dots in the upper right corner.
  3. Touch Scan Documents.

Your camera will open and the software will ask you to place the document in the field. The best way to do this is to place it on a flat surface, like a table, and in good light. Avoid white surfaces that reflect too much light, the camera will not be able to scan the document correctly.

Now position your phone, or tablet, directly over the document and you will see a blue overlay appear over the document, indicating that it is being scanned. If the document is scanned correctly, it will automatically be placed on your completed scans, allowing you to scan multiple times in a row.

You can also tap the document preview in the lower left corner to rescan or edit your documents. You can cut them out – if the automatic check wasn't perfect – and add a filter (grayscale, for example) to improve readability. If satisfied, tap Save to store the PDF document in the Files app. You can rename it or share it via email or other application.

How to Scan a Document with an Android Smartphone

On Android, there are several solutions for scanning documents, but it varies from one model to another. The Google Pixel 6 and Samsung Galaxy S, for example, have a document scanner built into the Camera app, the OnePlus 9 and Moto G Power do not. Therefore, we will scan documents from the Google Drive application, which is not native, but most Android devices have the same one pre-installed, if yours doesn't, you can download it for free here .

  • Open the Google Drive app.
  • Tap the blue + button in the lower right corner.
  • Tap Scanner.

When the document is placed on a flat, non-reflective surface, position the camera directly above the document to place it correctly in the field of view. Press the button to take the photo. If you are satisfied with the image, tap OK. You should then see an automatically cropped image. Now you can add a filter (black and white, for example), rotate it or modify the borders. If you want to add more, tap the + icon in the lower left corner.

Scanning

If you're done with the scan, tap Save in the lower right corner. Then you can name the document, choose an account (if you have more than one) and select a folder in which you want to save the document (in PDF). Once done, tap Save again at the bottom right. Once the document has been uploaded to Google Drive, you can add comments, find it using keywords and of course share it via email or another application.